Custom Clearance NO - Assisted Tariffing

How to use assisted tariffing function in Emma

• Introduction
• Main Features
  • Article/Quotas/Documents
  • Assisted Tariffing, the tab in the customs module
  • Create a new customer in Articles/Quotas/Documents:
  • Import or create articles
• Assisted Tariffing
  • Settings
  • Pasting (Copying) from Excel
  • Set Preference
  • Adding products manually in AT
  • Data Registration/Completion
  • Create Items

INTRODUCTION:

Emma Assisted Tariffing (AT) is a dedicated module/function in Emma designed to simplify and expedite the Customs Clearance process for shipments with numerous product lines. Since the customer's own article number/product number is central to this function, customers can also receive enhanced feedback (data) for internal monitoring of their customs and duty expenses. Emma AT can also be used for manual registration, but it is most beneficial in cases where customers can provide a file that is uploaded and forms the basis for all product lines. This can be done through Excel or XML formats.

To fully benefit from AT, it is advisable to also establish a customer article register. This manual will begin by outlining how to build a customer article register before delving into how Assisted Tariffing (AT) works in the context of customs.

For customers currently utilizing our E-Doc solution for monitoring and oversight of their customs clearances, they will now receive product numbers/articles in the files we transfer to them. This will provide them with a valuable tool to enhance their own visibility and control over any fees associated with each individual product.

Main features:

Article/Quotas/Documents:

The main tab is where you can build a customer-specific article register with maintenance, creating a link between the customer's article number/product number, product description, and relevant tariff number. It is also possible to add any quotas/documents at the article/tariff number level. More information on this below.

The system will continue to expand and build a history, similar to the current History function. This allows the system to link and create a product entry when the same article/tariff number is used again, such as on the second use.

Assisted Tariffing, the tab in the customs module:

More details on this will be provided later in the manual. Users can configure whether they always need to go through AT or choose for themselves.

Users have the flexibility to choose which fields to register/control for each customer. You can create a template for each customer (where customer refers to either sender or recipient). The system will automatically remember the template for the customer, eliminating the need for manual operations.

Create a new customer in Articles/Quotas/Documents:

Click on the green + in the top part "Customer" and locate the customer for whom you need to create an article register for.

Import or create articles:

Click on the green + in the top section "Articles" to create a new article, or click on "Import articles".

Create an article:

Enter information about the article. Add documents, fees, and any quotas (located under tabs in the Article registration section).

When you press "Save", the information will be saved for the customer. Further maintenance on the article can be done by double-clicking on the article. Here, you can add suppliers and any missing information (Documents, Fees, and Quota, more on this below).

Documents:

Add and maintain documents such as SER Certificate of Origin, USK, KVT, etc.

Duties:

FA (Research fee) and VAT (Value-added tax)

Reduced duties, for example in connection with the USK document (duty reduction granted by the state agricultural administration). If there is a duty reduction, it will also be automatically added under the goods subject to duty.

Quota:

To add information about quotas, go to the quota tab and click on the green + icon to bring up the editing window.

Assisted Tariffing:

 

This is how it looks before you reach assisted tariffing, where you enter all details down to the invoice, where you do not enter anything but skip straight to the section.

If either the sender (shipper) or the recipient (consignee) has a catalog created beforehand, it will be automatically selected. If not, you must now choose one of them. It is advisable to select the party that remains consistent from task to task.

Articles, which columns are visible and which columns one stops at, are saved per catalog.

Choose visible columns based on the data available. If a column is visible, AT will expect to find information in that column. If a column is not visible, AT will use automation to fill in data if necessary. This especially applies to gross/net weight.

Settings:

Column Selection:

Here, you select which columns to go through when reviewing the rows. If you are receiving data from external systems, you usually only need to review the tariff number.

Combining Item Lines:

If you want to combine item lines, it is possible after creating the item lines. The system will also remember the original dataset before the combination, making it easy and functional to revisit the basis or potentially perform a new combination. This can be done under "Settings" by checking "Combine items."

We do not recommend combining items as long as individual articles are being used; we prefer to retain information per article.

Using Quantity as Packages and Setting Head Values

If selected and the column has data, the head value will be updated. For the number of packages, this also applies if "Use quantity as packages" is active, even if there is no data in the "num. packages" column.

For packages, it will now sum up to the head if the "num. packages" column has data and the head value is empty.

Pasting (Copying) from Excel:

Copy what you have in your Excel file. Here is an example of how this could look. Remember to include column names in the first row!

Click on "Excel paste" in the Assisted Tariffing screen. This will display the data from Excel, allowing you to select which columns contain specific data.

Select what each column contains by clicking on the "down arrow" icon in each column title.

You may also enter an invoice number and invoice currency if all rows are from the same invoice.

After clicking Save, it will then appear like this.

 

Set preference:

Here, you can select the countries you have agreements with and add certificate number in the certificate column. This will always be included when you have this product code.

Adding products manually in AT:

A helpful tip here is to set up the template/fields in the same order as they appear on the commercial invoice from the customer. When manually entering products, you will experience fewer errors and a much quicker registration process compared to traditional line-by-line registration.

You can easily maintain what should be displayed and in what order by checking on/off, or dragging and moving the fields as shown in the image below.

To create a new line, click on the green + (refer to the image below)