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How to create and send MO Consignments

 

1. Master Consignments

2. House Consignments

3. Transport Consignements

4. Functions and setup

5. Check consignment status

First and foremost, it is crucial to understand that you have the option to create and send each consignment separately.

This guide will walk you through the process of creating, connecting, and sending the consignments to customs from start to finish.

As outlined below, there are three types of consignments to be created. A House Consignment that represents each declaration individually.

Next, a Master Consignment where all House Consignments will be linked to. You have the flexibility to link multiple houses to one Master, or opt for a one-to-one House and Master connection based on your operational preferences.

Lastly, a Transport Consignment is required to connect the Master and provide information about the transport and border crossing.

The key element that ties all the consignments together is the Master Waybill and Transport Identification. It is essential for these to be consistent and present on all consignments.

 

Master Consignment:

Ensure that the Master consignment is selected in the type field:

Dekl. ID: This is the consignment number generated from the system.

Reference: It is optional to use any preferred reference. Otherwise, it will default to Dekl ID + user's signature.

Transport status: The MRN and status will be generated and sent by customs.

Mandatory fields:

1. Waybill: Select a code from the dropdown menu and enter a reference number. This number is one of the keys to connecting the consignments at the customs side, so it must be unique.
2. Gross weight: Enter the total weight for all house/declarations being declared.
3. Release Confirmation: Specify the email address where the release confirmation should be sent.
4. Carrier: Input the carrier's name, address, and contact information. Include the identification (VAT number), which is the second key for connecting the consignments.
   
5. Representative: Provide details about the representative, including VAT number, full address, phone number, and email address. Usually this is your company
6. Consignor and Consignee: Enter the  Consignor and consignee. Name and adress. this could be the actual cnr/cnee or your company. 
   

Container/equipment field is only required if you transport in a ISO container or trailer.

UCR, and loading/unloading place is optional.

Next we are ready to connect our house consignments.

Click on the shipment sub tab and  then click on connect shipments.

Here you can search or mark as many as you need and click import.

Now we are ready to send our master consignment - click on the INS=send button.

The respons time will only take a few seconds. and we will receive a MRN and status success, or a failure and a description of what needs to be amended. make the correction and send again.

You will find the full overview of the status in F7=manifest 

 

House Consignment:

To streamline the process, our system allows for the generation of multiple house consignments simultaneously.

For a standalone house consignment creation, refer to the House Consignment guide.

Within the Master Consignment where declarations are added, select 'new house' from TVINN.

If only one house is connected, it will directly open the house consignment window. Otherwise, it will open the F7=manifest window, indicating the generation of new house consignments.

Upon opening a house consignment, you'll notice the Master waybill and carrier details are automatically copied from the master consignment, with the remaining information from the TVINN declaration.

Please take note of the mandatory fields listed below and ensure to provide any missing information as required.

Mandatory fields: 

 

Waybill: Master waybill number from your master consignment, and a waybill for your house consignment. we have used spednr and user as default.

Gross weight: The total weight and collies from the customs clearance

Transport equipment: Container Yes/no

Description of goods: Description/name of the goods

Carrier: Name and Org number field requires a value

Import/Export procedure: Depending on which import/export procedure is used.Ex: Import procedure IRI and export procedure EXP; then enter the import clearance below, the export is entered in the Previous document tab.

Representative: Provide details about the representative, including VAT number, full address, phone number, and email address. Usually this is your company

Consignor: Sender of the customs declaration - The organization number field is required.

Consignee: Recipient of the customs declaration – Organization number field is required.

Once prepared, click on INS=Send, and then move on to the next house consignment in the F7 window, or proceed to the transport consignment.

Transport Consignment:

To begin, click on F5=Rense, then make sure to select Transport Consignment in the Type field.

Enter the mandatory fields as follows:

Carrier: Include the name and VAT number, which should match those used on the master and house consignments.

Vessel: Provide the identity number, specify the type with a code, indicate the nationality, type of vessel, and mode of transport.

Operator: Input the name and contact information.

Arrival: Fill in the expected arrival date and time, and use the same dat/time for the scheduled arrival, and specify the customs office for border crossing.

Representative: Include details about the representative, such as the VAT number, full address, phone number, and email address. Typically, this would be your company.

In the master dok tab, add the Master Waybill number used on the master and house consignments. You can add multiple Master references to a transport.

Once all information is provided, click on INS=send to submit to customs.

Functions and Setups: in progress

Add default values:

To add default values to your manifests, utilize the F9 function. It is important to add these values in a new, unsaved manifest for them to apply to future manifests. Begin by opening the manifest where you want to add default values. Navigate to the desired field, for example, the representative field. Press F9, then enter the default value in the designated field. click save.

 

How to make changes, or cancel a manifest:

If you need to make changes or cancel the manifest, simply open the manifest and select "reopen manifest" or "cancel" from the dropdown menu under the success status.

After making any amendments, you can resend by clicking on "INS" again..