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      NCTS 5 - Final Rules form 21.Jan 2025 (English)

      Summary of the Final Rules for NCTS 5 for SE, FI and DK

      Summary:

      • Emma will transition from TP view to Simple view as the default starting January 21.
      • Requirements for Weights, Tariff Codes, and Matching: Ensure accurate and complete information.
      • Enhanced Features: Multiple house consignments and pre-lodged declarations will streamline the process.
      • Final Rule go live Date: January 21, 2025.
        • NCTS will be closed the night before go live. Do not send NCTS between 23:30-04:00
      • The final rules are available in version 336.
      •  Final rules does not require any testing.

      Video guide:

      New Requirements in NCTS 5:

      1. Departure

      2. Arrival

       

      1. House and Export

      Emma transitions from TP-view to Simple-View

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      As of January 21, the TP will no longer be approved in the NCTS

      • Previously, multiple exports could be placed under a single transit; however, now these exports must be recorded at their respective house level.
      • You can send one NCTS with multiple houses, each having its own customs declaration, and it may look like this:
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      • Maximum 1 N830, export declaration per house.
      • Maximum 1999 houses or goods line per transit. Meaning:
        • If each eksport have 2 goods lines. you can only send 999 house on the transit.
        • If each export only have 1 goods line each, you can send 1990 house on the transit.
      • The same N830 cannot be declared on multiple houses.
      • The MRN in N830 will be validated: The export must have the correct status and not already be registered in NCTS.

      2. Weights and Goods Quantities

      • Net weight and Tariff Number are required when an export are Connected to NCTS.
      • Gross weight must be declared on the same line as the number of packages.
      • Net weight cannot exceed gross weight.

      3. Lines and Matching

      • Goods lines on the export must match the goods lines on the export declaration.

      4. Currency

      • Currency is required when value is declared.

      5. UCR, Country of dispatch and Loading place 

      • UCR or Transportdoc, Country of dispatch and Loading place is required at a minimum of one level.
      • If the UCR is not utilized, it is essential to provide a transport document in field 12056.

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      6. Transport ID

      • Transport ID must be in uppercase letters.
      • If domestic transport is 2 or 3, multiple domestic means of transport can be specified.

      7. Location of Goods

      • Location of goods is required.

      8. Destination and Transit Offices

      • Destination customs office is mandatory.
      • Transit customs offices must be unique. At least one must be in the same country as the destination office.

      9. New Features for Logistics Optimization

      • Multiple House Consignments: Enables consolidation of multiple consignments under the same master document.
      • Pre-lodged Declarations: Enhanced functionality for pre-lodged declarations to minimize delays.

      10. Digitalization and Paperless Process

      • Paperless Transit: The Transit Accompanying Document (TAD) will no longer be mandatory in paper form.
      • Electronic MRN: The MRN must be presented electronically, reducing the need for physical documents and streamlining the process.

      11. Final rules for arrival and Unloading messages:

      • Arrival will proceed as before; please refer to the guide for arrival and unloading under NCTS 5.
      • In the "House/Items" tab related to unloading, the information is presented in a slightly different format.
      • The NCTS is now divided into consignments and goods lines for clearer visibility.
      • Consignments under "House Consignments" are displayed on the left side, while goods lines appear on the right side.
      • Any discrepancies during unloading can be corrected here as per country regulations.
      • You can delete the entire consignment under "House" using the DEL key or the "-" symbol.
      • To add new consignments, simply use the "+" symbol. 
      • Finland:
        • The addition of extra houses or goods line items is not allowed.
        • Amendments are permitted exclusively for weight and quantity adjustments.
      • Sweden:
        • Addition of extra houses is not permitted.

      • If changes beyond what is permitted are necessary, it is advisable to submit a conforming declaration first and then contact the customs helpdesk for further assistance.

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