AES - Information and Process

A new procedure in three steps

The new export process consists of data submission in three steps: export declaration, presentation of goods at the office of exit and exit notification of goods.

• Step 1 – Export declaration
  The declarant draws up a standard customs declaration and sends the customs declaration digitally to Swedish Customs in message IE515 to release the goods into the export customs procedure.
• Step 2 – Presentation of goods to the office of exit
  When the goods arrive at the place of exit, the carrier submits an exit notification for the goods to the customs office of exit in message IE507. The notification refers to the MRN of the customs declaration.
• Step 3 – Exit notification of goods
  When the goods have left the customs territory of the EU, the carrier must notify the customs office of exit that the goods have been removed. This is done with message IE590.

It is important to note that you as an exporter must provide the correct operator with the MRN of the export declaration. The MRN must then be passed on to the operator who submits the notification of exit of goods in step 3. Therefore, as an exporter, you must be aware of which operators provide information in the later steps.

Roles

The export procedure involves the following roles:

• Step 1 – Declarant. The declarant is either the exporter or a representative hired by the exporter. The representative acts on behalf of the declarant.
• Step 2 – Carrier or representative of the carrier. The legislation does not specify who is responsible for submitting the exit notification to the customs office of exit. Depending on the location (e.g., port, airport, railway terminal, road border), the operator assuming this responsibility may vary.
• Step 3 – The carrier or the carrier’s representative is responsible for submitting the exit notification when the goods have left the customs territory of the Union.

Export to Norway

When exporting to Norway, there are three ways in which you can present goods at the customs office of exit:

• Digitally – Submit your presentation notification to the customs office of exit using message IE507, via the online service or via a system solution prior to your arrival at the custom office of exit. Remember that you still need to visit the customs office at the border to register your import into Norway. Once the goods have left the EU, you should also submit an exit notification (IE590) via the online service or a system solution.
• At the customs office – To present your goods at the customs office, you or your carrier should present the MRN of the export declaration. Thus, ensure that the person transporting the goods across the border has access to the MRN of the export declaration as a bar code. You do not need to submit an exit notification (IE590) digitally when the goods have left the EU as you give notification at a customs office.
• Digital border crossing - When exiting via Svinesund and Örje, it is possible to use digital border crossing to exit Sweden and enter Norway. This means that in most cases the driver can pass the customs offices without stopping. Apply to Norwegian Customs for this option.

If you use transit into Norway, it is not necessary to present a separate exit notification to the customs office of exit.