Custom Declaration FI - UTU Export

How to complete an UTU export declaration

To initiate a UTU export, first open the declaration window. Then, in the Type/System header tab, select both E and UTU.

For the time being, please select "Full," as additional functionality will be introduced in the future.

New in export - change from Elex to 4 new UTU messages

UTU Export for normal exports

Ship supplies will change to contain less fields in the future, just the needed fields.

Pipelines will change to contain less fields in the future, just the needed fields.

Arrival at exit must be done in Elex from 5.10.2024

Please complete the declaration type by selecting the National procedure (use 999 if no procedure applies) and then enter the total number of packages along with the gross and net weight. Emma will automatically suggest a net weight of 90%, which you can adjust as needed.

 

If any documents are attached, the SCAN button will be highlighted. You can click this button to view the scanned document. Please note that the IDIS button is part of a separate module and may not be accessible to you at this time.

To enter the exporter, you may use the search function or enter the information manually.

Additionally, while it is possible to fill in details for the consignor, this step is not required at this time but may be relevant in future updates.

When you click into exporter, all fields will open be visible.

The "Number" field represents the internal customer number used by Emma.

The field highlighted in yellow corresponds to the external customer number, which typically aligns with your TMS system customer number.

For the VAT number, please enter the EORI number; the value "000" designates the credit number at Tulli.

Fill in the name and address fields accordingly. Additionally, in the "Nature" field, you will select the type of business, such as "Y" for Company Finland, from the provided list.

To clear the fields related to the exporter, simply use the "Clear" function.

The "Note" section allows you to add either a customer-specific note or a note related to the shipment itself for better clarity and record-keeping.

The "CUST" field denotes the customer, and if you have the necessary user rights, you can edit the customer information and update it in the customer register.

 

Consignee and carrier works the same way exporter.

The Representative/Agent field corresponds to your company and is typically populated with default values.

The Submitter information will be automatically included once you enter the relevant details—name, email, and phone number—registered in the user setup.

When the status is set to 2 (direct representation), the declarant's information will be transmitted using the same details as the exporter.

If Delivery terms XXX is used, add text description as well.

Fill in location of goods and contact - several options available in list.

 

Transport info:

It is now necessary to provide the identification details, as the previous Elex transport mode was sufficient for this purpose.

Documents:

Documents are now managed at the header level, which refers to the shipment status (yes/no) in Elex.

When a document is added at this level, it will apply to all lines within the declaration. If a document is relevant only to specific goods items, please ensure to add it directly to those items instead.

It is essential to always send the FIPDF in order to receive a PDF response from Tulli. The FIPDF is generally set to be included by default.

The transport equipment tab is designated for entering container numbers.

 

Invoice -add one or more invoices

The button highlighted in yellow allows you to conveniently paste invoices directly from an Excel spreadsheet, provided you have a list of invoices prepared in that format.

 

Page 2 - goods items

This feature is newly introduced in the UTU Export functionality.

In comparison to Elex, all fields are now fully visible

You can now provide details for the consignor and consignee at the line level

Please note that any documents applicable only to specific items should be added in this section, while documents relevant to the entire shipment should be included on the first page of the Shipments section.

Additionally, it is important to specify the type for all documents added.

The "Packages" field is designated for additional packages and is not required in most cases.