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Bonded Warehouse

General information about bonded warehouse in Emma

You receive goods into the warehouse, and you remove goods from the warehouse. Our Bonded Warehouse module is designed to give you the best possible overview of your inventory at all times, including where the goods originated from, as well as providing reporting capabilities for stock balances.

Articles about our bonded warehouse:

  • Bookkeeping
  • Entry declaration
  • Frontend
  • Withdrawal

These articles are not based on a spesific country, but we are using the Swedish Emma as an example.

In our Bonded Warehouse frontend, we use the concept of deliveries, meaning we have:

  • Inbound delivery

  • Outbound delivery

These deliveries may then potentially become entry declarations or withdrawal declarations.

  • Inbound Delivery - created in frontend

    An Inbound Delivery is created in frontend when goods physically arrive at the bonded warehouse.

    This is an operational registration that represents the planned receipt of goods into the warehouse. It is not a customs declaration itself, but it forms the basis for one.

    When the inbound delivery is processed, the system generates an Entry Declaration.

  • Entry Declaration - generated by the system

    An Entry Declaration is automatically generated by the system based on the Inbound Delivery created in frontend.

    This declaration is used to place the goods under the bonded warehouse procedure.

    When the declaration is approved by customs, warehouse transactions are created. These transactions update the bonded warehouse balance and ensure full traceability of the goods.

     

  • Outbound Delivery - created in frontend

    An Outbound Delivery is created in the Tollager frontend when goods are planned to be removed from the bonded warehouse.

    This is an operational step that registers which goods are to be taken out of stock.

    An outbound delivery does not itself remove goods from the warehouse balance. It prepares the basis for the customs process that follows.

     

  • Withdrawal - generated when goods are taken out of the warehouse

    A Withdrawal is generated when goods are formally removed from the bonded warehouse procedure.

    The type of customs declaration created (for example import/release to free circulation or export) depends on the destination country and the selected procedure.

    Once the declaration connected to the withdrawal is approved, transactions are created. These transactions reduce the warehouse balance and ensure correct accounting and reporting of the bonded warehouse stock.

The bonded warehouse is built on transactions

  • The warehouse balance is calculated based on approved transactions.

  • All goods movements are traceable back to a specific customs declaration. 

Transactions

Transactions are generated when a customs declaration is approved
This applies to both inbound and outbound movements in the bonded warehouse.

A transaction is the system’s formal stock movement record. It is created only after customs approval, ensuring that the warehouse balance is always based on legally approved declarations.

For inbound movements:

When an Entry Declaration is approved, the system creates inbound transactions. These transactions increase the warehouse balance and register the goods under the bonded warehouse procedure.

For outbound movements:

When a declaration connected to a Withdrawal is approved (for example release to free circulation or export), the system creates outbound transactions. These transactions reduce the warehouse balance accordingly