Bonded warehouse - Entry Declaration

All required information must be registered in the delivery before submission.
Do not adjust the declaration after it has been generated. All corrections must be made in the delivery.

When the delivery is submitted:

1. The system performs output validation.

2. If validation is successful, the Entry Declaration is generated.

Deliveries can be created via:

• XML

• Manual registration (including Excel paste for goods lines)
  
  

Register sufficient information

The warehouse is article-based.

The Entry Declaration is based on transport information (e.g. NCTS), but the warehouse requires article-level information.

Example:

• NCTS: 1 pallet

• Warehouse requirement: quantity per article (e.g. number of T-shirts)

To ensure correct stock balance and future processing, sufficient information must be registered at article level.

Inward delivery - Required information

Header Level

The following fields must be registered correctly:

• Freight

• Previous document (e.g. NCTS reference)

• Invoice number

• Invoice amount

• Total value

• Consignee / Goods Owner

• Correct customer number for the goods owner

• Correct organisation number for the goods owner

Mandatory fields

• The organisation number of the goods owner is a key field.

• Supplier/Shipper is not critical for warehousing but will be transferred to later declarations.

• Header information transfers to future processing.

Goods line level

The article catalogue is based on the goods owner’s customer number.

Each goods line must include:

• Goods description

• Tariff number

• Invoice reference (required in Sweden)

• Correct value

• Storage quantity

Correct invoice information at article level is essential.

Sweden requires invoice reference per goods line.
This is not required for Norway or Denmark.

Storage quantity and repacking

If a storage quantity is entered:

• The system assumes automatic repacking.

• A repacking record is created automatically.

If the field is left empty:

• No automatic repacking is created.

If repacking is required, it must be registered at this stage.

Packages (colli) and serial Numbers

Packages registered in the delivery are transferred to the Entry Declaration.

You may register:

• Serial numbers

• Additional documents

In most cases:

• One serial number corresponds to one package.

• If 5 packages are registered, 5 serial numbers are typically used.

Customs status

The correct customs status must be selected:

• T1 – Non - EU goods

• T2 – EU goods

• Mixed status

Correct status is required for proper warehouse handling.